Event Coordination Services

Our Approach

Every event begins with a complimentary consultation to determine the level of coordination that best fits your event style, vision, and expectations.

Our event coordination services can be booked on their own or bundled with our event power solutions, creating a comprehensive plan that keeps both logistics and energy flow perfectly aligned.

A distinguishing feature of our services is our flat-rate pricing. We offer transparent, all-inclusive packages so you know exactly what you’re paying from the beginning, no matter what your event budget is.

Our Packages

  • Our most comprehensive package, providing full-scale planning from twelve months out. We oversee every detail, from concept to completion.

    Includes:

    • Full vendor communication and contract management

    • Custom design direction and creative concepting

    • Timeline development for multiple events (rehearsal dinner, welcome party, brunch, etc.)

    • Onsite management and execution for all event days

    Ideal for:

    • Full-service weddings, multi-day events, or large-scale celebrations.

  • Building on your existing plans, we take the lead on coordination, design refinement, and vendor management to ensure everything stays on track in the crucial final months.

    Includes:

    • Ongoing planning and communication beginning six months prior

    • Design consultations and refinement of your event aesthetic

    • Vendor confirmations and final walkthroughs

    • Coordination of up to two events (main event plus one additional)

    • Day-of management and on-site execution

    Ideal for:

    • Clients who have started planning but want professional guidance to bring it all together.

  • We step in during the final planning phase to ensure everything aligns seamlessly. We help you finalize logistics, manage communication, and refine your timeline.

    Includes:

    • Continuous communication beginning three months prior

    • Vendor coordination and scheduling

    • Final timeline creation and distribution

    • Design consultations and setup guidance

    • Event-day coordination and on-site management

    Ideal for:

    • Clients with most vendors booked who need help finalizing details.

  • Focused, efficient planning and management for events that deserve personal attention and professional oversight.

    Includes:

    • Detailed timeline creation

    • Power assessment and coordination

    • Vendor check-ins and confirmations

    • Onsite event management and execution

    Ideal for:

    • Intimate gatherings, elopements, or small non-wedding events.

  • This package provides curated recommendations and practical tools to help you plan your event with confidence.

    Includes:

    • Vendor and venue recommendations

    • Event coordination tips and checklists

    • Power evaluation and setup guidance

    Ideal for:

    • Clients who want the benefit of professional, local expertise but prefer to prefer to plan independently.

Let’s Work Together

For detailed information & pricing, please email info@coastalcoordinationandpower.com

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